PURCHASE RELATED ACTIVITIES
1.
Items costing less than Rs. 5,000/- (Single purchase) - such items are to
be purchased from Co-opt. Stores or from the markets directly.
2.
Item costing up to Rs. 50,000/- are to be purchased by calling 3
quotations
3.
Item costing more than 50,000/ - are to be purchased by inviting tenders.
POWERS
1.
The delegation of powers for purchase of stores is as follows
·
Up
to Rs. 5,000/- Addl. Resident Commissioner.
·
Above
Rs. 5,000/- & less than Rs. 50,000/- with the prior approval of RC.
·
Above
Rs. 50,000/- and above through “Purchase Committee” chaired by Addl. R.C.
/ R.C.
CONTRACT
·
Fixing
of Quantity Contract / Rate Contract shall be done as per the existing
Government procedure laid down in GR dated 2nd January 1992 and
manual of office procedure for purchase of stores for Government Departments (CSPO)
·
At
present, catering, garden, security, STD phone booth service, cleaning services
at Maharashtra Sadan are outsourced. As
per the Government procedures, 2 cover (Commercial bid and technical bids)
tenders are invited by giving advertisement in local as well as Marathi
Newspapers (in case of catering). A
scrutiny Committee is appointed for scrutinising the technical bid documents as
per the criteria fixed. The
commercial bid of qualified tender applicants are opened by the High Level
Committee and the higher bidder who has technically qualified is given the
tender contract as per the decision taken by the committee chaired by RC. The
various steps involved in finalising the contract are given under-
1.
Receipt of Demand / Indent
2.
Scrutiny of papers
3.
Classification
4.
News Paper Advertisement
5.
Receipt if sealed tender
6.
Opening of tender / Technical bids & Commercial bids
7.
Comparative Statement
8.
Award of works
9.
Issue work order
10.
Receive Goods Services
11.
Entry in dead stock register
12.
Payment to party